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BOLTS is an internet program that greatly improves the tendering process. It allows bills, documents, plans, quotes and other tender information to be exchanged between builders, subcontractors and suppliers. It is based on the traditional well-proven manual system, but speeds and assists by organizing and automating tasks.
A job can be uploaded from your estimating system or created online. BOLTS includes a system for managing tender documents and is a total communication system with your subcontractor, advising them and contacting them regarding updated details and when they are required to submit their information. The subcontractor then generates a quotation and forwards it back to you in an electronic form that can be downloaded into most commonly used estimating programs and therefore requires no retyping. You are able to send automated warning messages as a closing date approaches.
BOLTS then allows you to compare the various quotes in alike sections, and to make final selections when the job has closed. Further, the quote information obtained through BOLTS can be downloaded into your Buildsoft Global Estimating or some other programs for the final management review process. |
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Builders Benefits
Significant labour and cost savings in the preparation of initial quotes
No more photocopying, mailing, faxing, and addressing quotes to subcontractors
BOLTS is accessible from any internet connection at any time
A centralised store of information for a job
Each job contains a drawings register and a documents register
Superseded drawings and documents are quickly updated
Quotes come back already typed, so there s no retyping, trying to translate handwritten scribble
Quotes remain confidential between the subcontractor and the builder
A Subcontractor cannot view or access any other subcontractors quotes nor a builder's estimated rates
Send messages to subcontractors from within the BOLTS system
Make a job "by invitation only", inviting quotes from specific subcontractors
Make a job "public", allowing quotes from all BOLTS registered subcontractors
Job drawings and documents can be viewed directly online, or downloaded to your computer
Automated reminder messages warn subcontractors when a job will close - if their quote is incomplete or not yet started
An SMS option keeps the builder informed if a subcontractor has finished their quote or if messages require a response
The quote data obtained through BOLTS can be downloaded via XML into some secondary software packages
The system incorporates a To-Do list, so you can remind yourself of tasks that need to be completed |
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Suppliers and Subcontractors Benefits
Quote on much more work, as BOLTS will contain a store of jobs from many builders, not just those you know
Receive quote information more quickly than before
Quote information can be accessed after hours or on weekends from any internet-enabled computer
Have immediate access to changes in drawings or specifications, not after you've completed the quote
Send and receive messages from the builder with an easy to use messaging system
Prepare Quotes immediately on the computer screen
Print out quote information, disconnect from the internet and when you've worked out all the details log-in again
Let the builder see your quote immediately or protect it, so that the value of the quote will only be known to the builder when the job is closed
Receive reminder messages when the closing date is approaching
Create your own "My Jobs" list from all the jobs available in BOLTS, thus not having to search through a long job list
A To-Do list is available so you can remind yourself of various tasks
No special software needs to be purchased, only access to the internet and a subscription to BOLTS |
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